Relocating your office is not an easy job. Chances are many things are on your mind and you don’t know where to start. You have to think about packing, transport, your employees, and many other things. Moving can be a really stress-inducing process, which is why many owners ask for trustworthy office moving services in Toronto and the area.
Apart from that, you can always do your research on the ways to make the moving process quick and hassle-free.
How do I prepare for my office relocation?
Here are some guidelines on how to prepare you and your employees for the office move, while avoiding common relocation mistakes:
1. Schedule it carefully
Make sure every employee knows about the move and start talking about it before the official date. Give your employees adequate notice so that they can prepare and plan in advance. They should have some time to look for a new job if the future address doesn’t suit them.
When picking the day of the relocation, pay attention to the company’s important dates (meetings, conference calls, etc). Choose a day that won’t disrupt the daily operations at your company. Check your current lease so that you have enough time to notify your landlord that you won’t be renewing the lease.
2. Update company information and notify customers
When moving, it’s important that you update your address on all your sites. You want your customers to be able to find you. Before moving day, change the address on your Google My Business, your official site, as well as all your email campaigns and your email signature.
It’s also very important to update your postal service address so that your mail’s forwarded to the right address. Apart from this, you should find the best way to notify your clients about the relocation (create an email campaign about moving). Send enough notifications about when the office is relocating, with the announcement that the move’s finished and the new location.
3. Make an inventory checklist
Whether you are moving on your own or with the help of professional movers, make sure to keep track of all the items in your office. If something goes missing you can easily pinpoint every missing item and undertake necessary measures. Make a digital checklist and ensure you have a hard copy for the company’s records.
It isn’t possible to write down every single item you are planning to move (markers, pens, etc.). You should focus on the more valuable items (copy machines, filing cabinets, kitchen and office appliances, electronics, etc.).
4. Discard or donate unnecessary items
If you start the moving process early enough you’ll have enough time to sort out the items you want to keep and separate the ones that you want to throw away from the ones you want to donate. Think about giving items away on free sites, or giving them to your employees. Find tax-deduction charities or simply throw away any unusable clutter. Recycle or shred any documents that are no longer needed. You can even sell the items you no longer need if they are in good condition.
This way, you’ll get rid of many things prior to relocation, and reduce the moving cost.
Where do I find the most reliable office moving services in Toronto?
If you want to find dependable and customer-oriented office movers, look no further than Miracle Movers. We offer move-in/move-out services, whether they’re local, cross-province, or cross-border, while also providing you with car shipping services.
Hiring a moving company means less stress and more time to organize. We’ll be at your disposal, and we’ll prepare a step-by-step plan in order to make sure this process goes as smoothly as possible.
If you live near Toronto Island Park or in the area, call us or easily contact us online to relocate with our expert help.