How to Prepare Your Employees for Office Relocation?

How to Prepare Your Employees for Office Relocation

Office relocation brings a lot of changes and tasks for you and your employees. Your workers have to prepare for the change, pack, organize their time, think about their future daily commute, etc. This is why you should consider planning the move thoroughly and preparing employees for it in advance.

Communicate and explain the need for the relocation, including them in the process of organizing. To ensure your move goes smoothly from start to finish, you can opt for the help of a Toronto office moving company. Keep reading to learn more about the most effective ways to prepare your workers for this whole process.

How to prepare employees for the office moving process?

There are few things you can do to prepare your staff for your upcoming relocation and make your big moving day that much less stressful for everyone:

1. Inform them early

They should be informed about the most important details regarding the move. It is advisable to inform them as early as possible. As soon as you get the information, share it with your employees. They should know the date the process starts, the future address, and their roles and responsibilities during the move.

2. Inform them properly

They should also be aware of the reason for the move and how the new location will benefit them and the business. If the new location means longer commuting distance for them, you should offer some kind of compensation. Write an office relocation announcement, memo, mail or organize a meeting. After this, you should continue informing them about next steps.

3. Involve them

They should be involved in the process and feel their opinion matters. This will ensure they’re more eager to invest their time and energy into the process. For example, showing them the new office can bring up their morale and make them more excited for the move. 

Be sure to watch their reactions and address any concerns. Organize meetings, establish committees, or create a platform to give them the opportunity to ask questions and voice concerns.

4. Organize 

Organize the move, and ensure each and every employee knows their responsibilities. Ask them about the things they use throughout the day and get rid of the unused and non-essential items. You can sell, donate, or throw them away. Think about the new space and whether it offers more or less room. You can discuss a new office layout with your employees, too. 

How do you announce an office move?

How to prepare employees for the office moving process

By writing an office relocation announcement you’ll ensure every employee is notified and knows the important details of the move. The announcement should be brief and clear, while showing excitement and positive impacts it can have on the company and the business. 

You should provide the new address and express the reason for the relocation. The announcement should also provide them precise information about the whole plan and the next steps.

Where in Toronto can I find a dependable & professional office moving company?

While you take care of preparing your employees for the relocation, Miracle Movers will make sure your moving and packing process goes smoothly and stress-free. Our company has everything a reputable and trustworthy company should have: years of experience, professional teams of movers and packers, as well as top-quality relocation equipment. 

We offer local, cross-province, and cross-border office and residence relocation, as well as car shipping. Whether your premises are located near Colborne Lodge or the Gibson House Museum, give us a call or ask for a quote. Rest assured your possessions will be safe in our capable hands.